Remote Executive Personal Assistant at Aktok

About the Role of the Remote Executive Personal Assistant at Aktok

• We are seeking a proactive and highly organized Remote Executive Personal Assistant (EPA) to provide key administrative, operational, and strategic support to our leadership team in a fast-paced, growing tech startup.
• This individual will manage daily operations, assist with recruiting and marketing activities, and support various application preparations.
• The ideal candidate is resourceful, adaptable, and able to work independently while seamlessly coordinating with stakeholders across multiple functions.

Responsibilities of the Remote Executive Personal Assistant at Aktok

• Document Management: Organize, structure, and maintain critical company documents, including onboarding instructions, playbooks, and standard operating procedures, ensuring proper version control and easy access.
• Recruiting & Hiring Support: Manage job postings, assist with candidate screening, schedule interviews, and track hiring progress using applicant tracking systems.
• Calendar & Email Management: Handle executive schedules, coordinate meetings, and manage email correspondence professionally and efficiently.
• Marketing Support: Assist with content creation, outreach efforts, and marketing campaigns, contributing to social media engagement and lead-generation initiatives.
• Application Preparations: Support the preparation and submission of documents for various applications (grants, partnerships, certifications) and ensure all submission requirements are met.
• General Administrative Support: Provide flexible operational support across various tasks to enhance team efficiency and productivity, including research and cross-functional communication.

Qualifications & Skills

• Exceptional Organizational Skills: Proven ability to manage multiple tasks and deadlines in a fast-paced environment.
• Recruiting Experience: Familiarity with hiring workflows, job boards, and applicant tracking tools (e.g., Greenhouse, Lever).
• Document Management Expertise: Proficiency in organizing and formatting documents using tools like Google Drive, Google Docs, and spreadsheets.
• Calendar & Email Management: Strong experience managing executive calendars, scheduling meetings, and filtering email communications.
• Marketing Support Knowledge: Experience in supporting outreach efforts, social media, or content coordination is a plus.
• Excellent Communication Skills: Strong written and verbal communication, with attention to detail and the ability to maintain professionalism in all communications.
• Tech-Savvy: Comfortable using a variety of productivity tools (Google Workspace, Asana, Slack, and Zoom) and learning new software to improve team operations.

Preferred Experience

• Previous experience as an executive assistant, personal assistant, HR coordinator, or marketing assistant in a tech startup or fast-paced environment.
• Experience working remotely or in a distributed team.
• Familiarity with SaaS products or product development cycles is a plus.

Why Join Us?

• Fully Remote Role: Work from the comfort of your own home and enjoy a flexible work-life balance, no commuting required.
• Close Collaboration with Leadership: Gain exposure to high-level decision-making and leadership strategies in an innovative, fast-paced environment.
• Opportunities for Growth: Join a growing startup with room for professional development and advancement as the company scales.

Ready to make an impact? Apply now and be part of our dynamic team!

Application Guidelines 

• In order to proceed with your application, after you apply on Indeed, please complete the following mandatory assessment.
• Without this assessment, your application will not be considered.

Assessment Form